Many dental supplies (e.g., filling materials, impression materials, local anesthetics) have a finite shelf life. Track the rate of use of these items so that the clinic doesn’t run out of critical supplies and to ensure that the items do not remain unused beyond their expiration dates. Inventory monitoring is essential. The lack of critical supplies can bring clinic operations to a halt. Be aware of any supplies that are sensitive to extreme temperatures (e.g., local anesthetic), and store them appropriately.

If the clinic is located in close proximity to other clinics, a cooperative purchasing agreement may be worth considering. Buying large quantities may make it possible to obtain better prices. Having the clinic administrator or dental director meet with manufacturers and suppliers at state or regional meetings is one way to secure discounted prices or donations. Always let vendors know if your clinic is a volunteer (charity) or nonprofit organization.

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